This especially helps with scheduling meetings with virtual employees. You wouldn’t want to miss out on an important topic or concern. This, in turn, will also help you (as the scheduler) to create a full-bodied agenda later on. Being clear about the topics at hand will most likely incite some inquiries or new input from the attendees. This way, your attendees will come prepared and will be able to contribute substantially. Tip #4: Provide as much detail as you can about what the meeting will be covering But it’s still more advisable to provide them with a clear set of option dates instead of letting the attendees pick a date themselves. This way, the attendees will have a better idea when it comes to picking the best time to do the meeting. Tip #3: Take advantage of our Calendar features to share your availability (via email or an embeddable link)
This will make zeroing in on the best date and time faster and easier. Ideally, it’s best to send them three possible dates and times (e.g. Avoid the hassle of going back and forth by asking everyone concerned what the best time for them will be - come up with possible dates that they can choose from. The next step is to check everyone’s availability. Tip #2: Check the availability of all attendees
These important attendees always have the most complex schedules - plan around their calendars before proposing tentative dates to other attendees. There will be some which will require the presence of higher ups or clients, so it’s best to give them enough time to prepare beforehand. Tip #1: Prioritize the schedule of VIPsĪs the scheduler, your first priority is to know who should be attending the meeting. Here are some tips that will definitely help you out. If you’re tasked to coordinate a meeting for several attendees, fear not. These advancements in communication tools lessen the layers and ensure that everyone will be on board. Not only that, cloud phone systems have expanded your reach even further - allowing you to communicate with team members from various locations. Because of Unified Communications as a Service (UCaaS), reaching out and syncing calendars have become more manageable tasks. After all, rounding up a number of people with varying workloads, deadlines, and schedules can be an overwhelming task.įortunately, team collaboration tools have made correspondence a lot easier. No matter how big or small the attendance, planning and scheduling a meeting requires a lot of organizational skills. They can range from small-group types to inter-departmental ones - even going further to include external parties (such as clients, suppliers, etc). *Standing Committees noted here include the Academic and Student Affairs Committee and the Finance and Asset Management Committee.Meetings are a regular fare in any workplace. Governance Standing Committee and Board Meeting
#NEXT MEETING SCHEDULED CODE#
Schedule and agendas will be available at noon on Friday, July 8, 2022.ĬHANGE: Pursuant to Governor Inslee’s Proclamations 20-28 et seq., waiving certain provisions of the Open Public Meetings Act, this meeting will be conducted by telephone (dial 25 and enter code 99020086300#) and video-conference ĬHANGE: Pursuant to Governor Inslee’s Proclamations 20-28 et seq., waiving certain provisions of the Open Public Meetings Act, this meeting will be conducted by telephone (dial 25 and enter code 91595201669#) and video-conference The next regular meetings of the Board are scheduled for Wednesday, July 13, 2022, in Room CSE 692 of the Allen Center, and Thursday, July 14, 2022, in Zillow Commons in Gates Hall.
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